Library Board Meeting Agenda

AGENDA East Dubuque District Library

Board of Trustees Meeting

Wednesday, July 12, 2017

4:45 P.M. at 122 Wisconsin Ave., East Dubuque


Call to Order:  Budget and Appropriation Ordinance # 16-04 Hearing:

Motion to open Budget & Appropriations Hearing for July 1, 2017 to June 30, 2018. Motion, Roll call, time.


Passage of Budget & Appropriation Ordinance 2017-2018-04.(Action)  Motion, Roll call, time.

Motion to close Budget & Appropriations Hearing for 2017-2018. Motion, Roll call, time.



Call to Order Regular Board Meeting                           

Roll Call        

Record Attendance

Verify Quorum

Changes to the Agenda:


Unfinished business


Librarian’s Report: (Informational)


Consent Agenda

Approval of Minutes of the June 14, 2017   Regular Board Meeting (Action Item)

Treasurer’s Report June 2017  (Action Item)

Approval of payment of invoices as presented.  Roll Call Vote. (Action Item)


Committee reports-

Personnel Committee Report: 

Budget & Finance Committee:

Building & Grounds:  

Foundation Meeting:  July 20, 2017 at 3:00 pm


Unfinished Business


1.  Fire alarms that ring outside.  A representative of Pekin Insurance called.  He stated there was no formal recommendation of any additional alarm equipment.  We comply with local code, we comply with fire Marshall and no additional equipment was required when building was built, so no recommendation to install now.  Any insurance credit for installation would probably be very small and not offset cost. Does the Board wish to install an outdoor fire ala (Action)


2. The library website proposal of $3,900. From Willis Computer Solutions includes the actual cost of $1,500 to fully conform to ADA requirements & would include Screen reader accessibility. This is not an additional or separate charge.  The  proposal balance of $2,400.  is for the three phase website set up, construction, and operation for one year. (Action)  


New Business



1.  1st tax distribution in the amount  of $45,473.55  from the County Clerk was automatically deposited into bank by County Treasurer on June 19, 2017,eleven days before the new Fiscal Year  (Info)


2.  Does Board approve passage of internal working budget for FY 2016-2017?  (Action)


3.  Note:  New trustees must take online OMA training one time within 90 days of appointment.


4.  New officers (Treasurer and Secretary) need to sign forms at the bank allowing them to co-sign checks for bills and payroll. (Info)


5. The Library was without Frontier phone service again June 26 & 27,  due to line problems.  (Info)


6. Does Board approve contract with Midwest Business Machines for FY 2017-18 service on copier with a rate increase of .0142 per black copy and .0817 per color copy? (Last year .0138 and .0793)   (Action)


7. The new car stops have been installed in the front parking lot of the library . (Info)



Closed Session 2 ( c ) ( 1 )      Items for the next agenda    Adjournment: date, time and place of next meeting



Board Members, Meeting Schedule



Members of the Board of Trustees: